Collection Management Coordinating Team

Function Statement

The Collection Management Coordinating Team is responsible for developing and maintaining the NDSU Libraries’ information resources in support of the University’s responsibilities for instruction, research and public service.

Accordingly, the Team will:

• Identify faculty and student information needs as well as those of off-campus constituencies.
• Develop and update collection policies for the NDSU Libraries in general as well as for specific subject areas.
• Determine how best to allocate the NDSU Libraries materials budget in order to purchase or lease materials which best meet collection needs.
• Participate in developing cooperative collection agreements with other libraries and library systems.
• Represent NDSU Libraries at Tri-College, state and regional meetings concerning library collections.
• Provide a forum for discussing and sharing information concerning collection management issues.

Meetings:

The Team’s regular meeting time is determined at the beginning of each semester; meetings are open to all staff members. Minutes are distributed to all staff via the Library Listserv and archived on the library server as per library policy. An agenda will be distributed through the Library Listserv..

Membership:

Voting members:

• Director of Public Services
• Director of Information Resources
• Archivist
• All Subject Librarians

Non-Voting members (for decisions regarding material and database selection/de-selection):

• Head of Technical Services

A facilitator and secretary will be chosen by the team every two years in August. The facilitator is responsible for calling and conducting the meetings.

Voting:

A quorum of one-half plus one of the voting members is required to pass binding decisions. A simple majority of voting members present is needed to carry a motion.

Revised September 2006